Onboarding

Welcome to the School of Oceanography.  We are happy you're here and hope this page helps you get started as a member of our community. It's also a place you can come if you forget who to ask for help on specific topics. 

A brief introduction and history from our Director

The information below applies to all new personnel in the School of Oceanography. More specific information can be found in the menus to the right.

Important To-Dos

We have a number of self-service pages that can answer most questions.

  • All purchasing is done through Oceanography Staff. See how to purchase
  • Understand online security
    • We have an online security policy. It's long! Here are highlights:
    • Use VPN when accessing UW systems including email when off campus
    • Change your passwords regularly 
    • Protect and lock up your computing equipment to prevent theft
  • Understand how to plan travel both arranging and to be reimbursed
    • To check the status of your spend authorizations or expense reports, see OceanPayMe
  • Paychecks and paydays
  • Pay and taxes

The School operates with a small administrative staff, each of whom can help you with specific things.  

  • For general questions, contact oceanadmin@uw.edu
  • For specific questions about your payroll and salary that cannot be answered through the links above, contact oceanpayme@uw.edu 
  • For specific questions about your spend authorizations and expense reports that cannot be answered through the links above, contact oceanpayme@uw.edu
  • For issues around visas and passports
  • For general questions about policy and procedure, contact Monica Cohn (nannerl@uw.edu)
  • For financial assistance and grant writing assistance, contact your grants manager
  • For academic assistance, contact Michelle Townsend (mtown@uw.edu)
  • For information on setting up your profile page on your MyOcean, contact Taylor Hospenthal (tmh15@uw.edu)
  • Office Information  
  • Equity and Inclusion Information  

The School publishes a weekly newsletter called Ocean Currents.  Our community will recieve it via email.  If you are not receiving this (check your spam), then please contact Taylor Hospenthal (tmh15@uw.edu) to be added to the correct list. 

Some general UW links that may be useful for new employees:

  • Workday, the UW's Payroll and Financial System
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